Q: I am a registered lobbyist in Illinois and want to take an Illinois official out to dinner in order to garner goodwill.  What do I need to know to ensure we are compliant?

A: In Illinois, lobbyists reports must itemize for each individual expenditure or transaction, including any expenditures made by a consultant in performing services for the lobbying entity. The report must include the name of the official for whose benefit each expenditure was made, the name of the client the expenditure was made on behalf of, the total amount of the expenditure, a description of the expenditure, the vendor to whom the expenditure was made, the date of the expenditure, and the subject matter of the lobbying activity, if any.

Lobby or lobbying is to communicate, including the soliciting of others to communicate with an official of the executive or legislative branch of state or local government for the ultimate purpose of influencing executive, legislative, or administrative action at the state, municipal, county, or township government level. In Illinois, influencing includes promoting goodwill. Additionally with the passage of Senate Bill 539 in 2021, lobbying on a local level, except in Chicago, requires registration and reporting with the state.

In order to comply with Illinois lobbying law, the dinner would need to be reported on the appropriate entity report. There are two notification requirements a lobbyist must make to an official. First, the official must be informed, in writing, at the time the expenditure is received by the official, that the expenditure is reportable, and the official will appear in the expenditure report. Second, within 30 days after a reporting deadline, a lobbyist must notify each official on whose behalf an expenditure was reported. The 30-day notification must include the name of the registered lobbyist, a description, the total amount, the date, and subject matter of the expenditure. Please note there is a $75 per person limit on meals. Additionally, because Illinois does not have a time or expenditure registration threshold, any other individuals attempting to influence the official will need to register as a lobbyist.

For more information, check out the “Reports Required” section of the Lobbying Compliance Laws online publication for Illinois.  Please do not hesitate to contact us if you have questions.

October, as with many of the months, recognizes several observances – one of which I just recently found out is National Mentoring Day (October 27th).  This began me thinking about my own journey towards mentorship, which first began with me loudly professing in my head that “I’m not sure I have the qualifications to be anyone’s mentor?”.  Fast forward to today, and I have realized that not only do I have the qualifications, but there is a “plus” in that mentees themselves also bring something to the table!

Mentees (like their mentors) have unique work/life experiences and perspectives that make for the ultimate “teachable moments”, and just as your mentee may gain some valuable advice, a different outlook, or a great job lead, so too can you gain all of these things – and more! I have had the opportunity to participate in a few mentoring programs over the years, and they were wonderful experiences that culminated with great friendships being made which continue to blossom!  Not to say that every mentor-mentee experience turns out to be a positive one, but more often than not, the reward that comes from mentorship is priceless!

So, I say to you – the next time you have an opportunity to be a mentor to someone, get out of your own head and seize the opportunity – you are definitely the mentor you were born to be! 

Everything I know about podcasts, I learned from Eric Nuzum’s book Make Noise.

Eric is a friend I met when he worked at WKSU, once the NPR station at Kent State University. He has done a lot of podcasts and original programming for NPR and Audible. Now, he is co-founder of Magnificent Noise, a podcast and creative consulting company in New York City.

State and Federal Communications held a reception for Eric shortly after the publication of Make Noise, and before the pandemic halted all in-person events for the better part of two years. Since then, I kept saying to my team “I wanted a podcast.” It really isn’t as easy as that, but we finally have created LobbyComply Pod, which will begin September 7, 2022.

Why a podcast?

Because State and Federal Communications has things to say, and we want to be heard in the government affairs community.

Because we track thousands of legislative bills every year and many do not see the light of day and we want the government affairs community to hear the news so they can be compliant.

Because we work with corporations and trade associations who WANT to comply with the laws, and we want to be the one who is telling them what is going on in the states, municipalities, federal government, Canada, and European Union.

This will not be the Rosetta Stone of podcasts. Our programs will be three (3) minutes long. Long enough for you to sit back and relax with a cup of coffee.

We will make noise, but you will see, we will tell you things you do not know. We are not recreating Schoolhouse Rock.

The inaugural podcast is from me with an introduction for our program. If you like them, let me know…If you don’t like them, let me know. If you have a suggestion for a podcast, let me know. We are ready to send State and Federal tchotchke to those of you who communicate with us about our podcast. We aren’t paying you to do it…we just have a closet of branded items and this is part of downsizing and not having to rent storage.

In the meantime, the summer months are ending, and Labor Day has always been the start of school—back in the day when we started after Labor Day. Always a time for fresh and new beginnings…such as introducing LobbyComply Pod.

If you pick up Eric Nuzum’s book, Make Noise, send him a tweet at @ericnuzum and tell him @elizabethbartz sent you.

Thank you.
Elizabeth Z. Bartz, @elizabethbartz

Good morning, Denver. The State and Federal Communications team flew to town yesterday and today we are setting up our booth.

In fact, this is our 22nd year at NCSL…Would have been 23 had it not been for the pandemic. It is interesting how things have changed in the 22 years we have been at the conference.

State and Federal Communications considers the NCSL Legislative Summit as our #1 trade show to attend and we make sure our booth is inviting for our clients, and prospective clients, and friends. There really isn’t another conference like it. I am so impressed how bipartisan the programs are how well both parties work together for the states.

This year’s team includes Jean Cantrell, Rebecca South, Gamble Hayden, Jon Spontarelli, Anthony Didion along with my husband, John Chames, to build up our booth, attend sessions, welcome guests to our booth, catching up with our government relations friends from Washington State Relations Group (WASRG) and State Government Relations Group (SGAC), and attend a number of evening receptions.

Years ago…okay decades ago…State and Federal Communications also joined the NCSL Foundation and that has instrumental in meeting so many others not only in government affairs but also state legislators from all over the country.

It really isn’t too late to fly to Denver and register for the great programs, which include Kevin O’Leary—Mr. Wonderful—from Shark Tank along with Charlie Cook widely regarded as one of the nation’s leading authorities on U.S. elections and political trends. And if you are already in Denver stop by Booth 428 and we will “stateandfederalize” you.

Thank you.
Elizabeth Z. Bartz, @elizabethbartz

On July 4, 2022, America will celebrate 246 years of independence from Great Britain’s rule, as the Declaration of Independence was signed in 1776. This important document professed “…that all men are created equal, that they are endowed by their Creator with certain unalienable Rights, that among these are Life, Liberty and the pursuit of Happiness.”  Fast forward to 2022, however, and it continues to be evident that not everyone is seen as being deserving of these basic human rights – calling into question the lack of equality that exists, particularly amongst underrepresented populations.

For these individuals, what equality looks like in the workplace can be especially challenging. For some, equality may mean having a fair opportunity to compete and apply for a desired position; for others, it may mean that they are not discriminated against based on any multitude of characteristics that make them the unique individuals whom they are. I would argue that equality in the workplace should include both of these things, in addition to other elements, such as:  providing everyone with a safe and hostile-free working environment; allowing everyone to take advantage of opportunities for additional growth and professional development; and providing a space for all employees to come to work as their true, authentic selves. For me, this is equality in action – “walking the talk” as I like to say!

I invite you to think about what equality currently looks like in your own workplace? Are your company’s policies, procedures, and overall office culture conducive to an atmosphere that champions equality for all who work there? I hope the answer is Yes! If your organization, however, is not where it wants or needs to be, it may be time to take a step back and reassess its core mission and values – there may be some tough questions to answer, but in the end, the organization in its entirety will be better and stronger for it!

I have been thinking a lot lately about the term “allyship,” and what it truly means to me as I continue to move through my DEI journey. Does it mean calling out unfairness or injustice against another right when it occurs? Or does it mean advocating for not only your basic human and civil rights but also the rights of another — even though you may not always see eye-to-eye with them? I would argue that allyship encompasses both things (among many others), and so I challenge you (and myself) to consider how we “show up” for others each day?

Are we “showing up” for our family, friends, colleagues, members, and clients in ways that are both meaningful and authentic? If you are not quite where you would like to be in this allyship space (I know I am not!), that’s ok – we are all on a continuous path of learning, growing, and reflection, and there is always room to do and be better!

The next time you have an opportunity to “show up” meaningfully and authentically for someone, recognize and honor that as an opportunity to connect with and support another fellow human being! You may never know just how much of an impact you might have on them by showing that you are genuine, you are thoughtful, and you are a true ally!

What are you doing today to help create change within your organization?

Do you know my friend Governor Tom Ridge? Of course, you do. He was this country’s first Secretary of Homeland Security after the September 11^th attacks.

He was appointed by President George W Bush days after the attacks to head up the new department. This required Governor Ridge to step down as Pennsylvania’s governor. He was not a cabinet-level official until 2003…and he went right to work. Ridge developed a program of antiterrorist training, preventive technologies, and emergency responses. In addition, he was tasked with coordinating activities of some 46 different state and federal agencies related to his chain of command. In 2002 he unveiled a new color-coded system for assessing the risk of a terrorist attack.

We met him about 10 years ago when Ridge Policy Group started and we were retained to assist his team with lobbying compliance. We have worked close with his staff in ensure all state and federal reports are accurate for their clients.

On May 14, 2022, Governor Ridge was the 37^th recipient of the William Oliver Baker Medal of Achievement in recognition of his extraordinary contributions to the national and homeland security of the United States. John Chames and I attended this beautiful event where he was recognized for his strong and resolute leadership in providing us all safer skies, ports and points of entry to the United States, more secure critical infrastructure, and enhanced cooperation between public and private sectors.

In 2020, State and Federal Communications moved its DC office and now we share our space with Ridge Global and Ridge Policy Group and the fine people Governor Ridge has on his staff. He is a great suitemate and we are honored he trusted us to be in his space.

We all have great friends in this industry…Take the time to let them know.

Thank you.

EB
@elizabethbartz

Every week we discuss the articles from lobbycomply.com and see which ones are opened the most often. No question about it, Ask the Experts—Employee Personal Political Contributions is the #1 blog post…Every single week.

The question is easy—”Before I can make a political contribution using my own funds, my employer requires that I obtain permission first.  Can my employer legally do this?”

As is the answer—Yes.

Employers may require employees to seek preapproval before making personal political contributions. Not only can your employer require this, but it’s also smart business to do so. Employers may even require preapproval from family members of employees.

This preapproval requirement has evolved because of the increased number of jurisdictions enacting pay-to-play laws. A seemingly innocuous contribution by an employee could result in the loss of government contracts, fines, and a ban on future contracting. Criminal sanctions may apply when repeated violations occur. By requiring pre-approval, your employer can properly vet the contribution for compliance with a jurisdiction’s pay-to-play law, including disclosure requirements.

In most jurisdictions, employees covered by pay-to-play laws include officers, partners, directors, senior management, salespersons, and their spouses and dependent children. In Pennsylvania and Kentucky, all employees are covered in the instance of a no-bid contract.

Requiring preclearance of employee personal political contributions is certainly preferable than imposing a ban on employee contributions, which could result in a violation of applicable labor laws. Various jurisdictions bar employers from retaliating against employees for engaging in political activities, which can include everything from participating in a political rally to making campaign contributions. Even though an employer can require preapproval, an employer cannot directly or indirectly affect an individual’s employment by means of discrimination or threat of discrimination based on the individual’s personal political contributions.

We have a busy election year ahead of us…and it continues until November 2024. Protect the company and ask before making political contributions. As I always say, this is not an issue where you can ask for forgiveness first…Obtain permission before proceeding.      I suggest you always plan your contributions before saying YES to the candidates calling and sending invitations. Make sure you do not exceed the limitation in the jurisdiction.

If you have questions about this, give me a call. I have a detailed Excel chart detailing my contributions so I know how much I have given per election. In fact, Nola Werren on my staff has that spreadsheet because she will let me know if I am exceeding the limit…I think my husband, John Chames, would do the same, but definitely in a louder tone!!!!!

Thank you.

EB
@ elizabethbartz

You have probably read our blogs, columns, press releases, and digital media posts about our new publication, European Compliance Laws. As they say, it has opened up the world to the staff and to our clients.

We have only tiptoed into Europe and include compliance resources for Great Britain, Ireland, Scotland, and the European Union. We are adding more countries in 2018 and the cost for this year is nominal—only $1,000* more for all of these additional references.

I have also started a discussion with Interel Global Public Affairs and have been invited to speak about compliance at its 5th annual summit, Advancing Interests in a New Era, in Brussels, Belgium.

Recently I sat with Fredrik Lofthagen, Interel’s CEO, and his goal for this year’s program is to look to the future and provide thought-provoking topics on how innovation and technology is bringing in a new era of public affairs and the relationship between people, ideas, and organizations.

Many of you remember Jason Jarrell when he was at the Public Affairs Council. He has been instrumental in connecting me with Fredrik and I am very appreciative of these efforts.

Now, please understand, when I am at a table with Fredrik Lofthagen; Florence Maisel, managing partner in France; Grégoire Poisson, managing partner from the EU, and Jason Jarrell, managing partner of the global practice…well, all I can say is I felt a lot like Rodney Dangerfield in Caddyshack.

In all honesty, learning all about European countries has been eye opening and we look forward to working with the global practice departments of our clients.

Before next month’s issue, I will have also gone on my first cruise on the Mediterranean with my husband, John Chames, as we celebrate our 21st wedding anniversary. It is the first time we will be on a two-week vacation together…Truly concerned one of us will go overboard!

Welcome to our 25th year of providing the lobbying and political contributions compliance answers you need. It has been a lot of fun and we thank our valued clients throughout the years. In our Silver Anniversary year, we have (at least) 25 reasons for you to work with State and Federal Communications.

1. Our ALERTS consulting program for additional assistance
2. Our I COMPLY online publications, the foundation of the company
3. Continuing Innovations to help with your work
4. 24/7 website access
5. Very knowledgeable, caring staff
6. Attendance at major events
7. Sponsorship of many events
8. Thoughtful citizen in the community
9. Commitment to helping college interns
10. Webinars
11. White Papers
12. Tip Sheets
13. Compliance NOW®
14. News You Can Use
15. Guidebooks
16. LobbyComply®
17. Social Media news and updates
18. Working with our subscriber directly to answer questions
19. Working with national law firms and government affairs firms
20. 100% time spent on our core subject matters
21. Focus on corporate social responsibility on local, regional, and national levels
22. 25-year member of the Public Affairs Council—first dues paid in first year
23. 18-year member of the State Government Affairs Council—best decision ever
24. 19-year member of the Council on Governmental Ethics Laws (COGEL)
25. Same owner for 25 years…still pounding the drum as the corporate crusader for compliance

We look forward to working with you in 2018 and beyond.

Thank You and Happy New Year.

The mission of State and Federal Communications is to make sure your organization can say, “I Comply.”

We are the leading authority and exclusive information source on legislation and regulations surrounding campaign finance
and political contributions; state, federal, and municipal lobbying; and procurement lobbying.

Visit us at Stateandfed.com and be sure to try our free online Executive Source Guides Demo! You can also sign up for our free Compliance Now e-newsletter.

Contact us to learn how conveniently our services will allow you to say “I Comply” for your compliance activities. If you have any questions, you can reach us at 330-761-9960, or info@stateandfed.com.