The Commission on Ethics and Lobbying in Government (COELIG) will hold a live training on October 30 at 1 p.m. to provide an overview of the responsible party regulatory amendments and a review of the changes in COELIG’s Lobbying Application.

Beginning on December 1, amended regulations regarding who is responsible for the submission, completeness, and truthfulness of filings by a lobbyist or client will take effect.

Submission of lobbyist filings will require a responsible party to attest to the accuracy of the filing.

If a lobbyist or client is an organization, the responsible party must have legal authority to bind the lobbyist or client.

The rulemaking clarifies only the responsible party can submit a lobbying filing and attest to its truthfulness.

A person or entity who is hired or employed by a lobbyist or client to prepare lobbying filings can still prepare and save the filings for the lobbyist or client but may no longer submit or attest to the truthfulness of those filings.

Only the responsible party may submit or attest to the truthfulness of the filings.

Q: I heard the New York State Commission on Ethics and Lobbying in Government (COELIG) was found unconstitutional. What does this mean for lobbyist and lobbyist employer reporting?

A: That is correct. On May 9, a New York appellate court unanimously upheld a lower court decision finding COELIG unconstitutional. The court found COELIG violates the governor’s ability to enforce ethics laws as many members of the commission are not appointed by the governor. COELIG will continue to promote compliance with ethics and lobbying laws and may continue to process ethics disclosures and lobbyist filings.

In New York, registered lobbyists must file bimonthly reports by the 15th day of the month following the end of the reporting period in which the lobbyist was first required to register. Reports are due for each subsequent reporting period thereafter.

Lobbyist employers must file semiannual reports for every calendar year during which the employer retained, employed, or designated a lobbyist and reasonably anticipates that during the year such client will expend or incur more than $5,000.

A lobbyist or lobbyist employer may be suspended for up to a year if they knowingly and willfully fail to file a report on time or fail to file a report at all. Any bimonthly or semiannual report not timely filed will be subject to late fees.

While the court case is going through the appeals process, COELIG was granted a stay to continue administering and enforcing ethics and lobbying laws, overseeing the filing and review of lobbying registrations and reports, providing guidance and advice, and investigating and enforcing violations of the laws and regulations under its jurisdiction. It is always good practice to make sure you are submitting reports on time.

Information to assist with your commitment to compliance, can be found in the Important Features of the Law section of State & Federal Communication’s U.S. Lobbying Compliance Laws.